Date: Tuesday, July 6, 2021

Time: 5:00 PM

Place: Loutit District Library Program Room A

A G E N D A

1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF AGENDA

3. APPROVAL OF CONSENT AGENDA

A. Approve the regular meeting minutes of June 1, 2021

B.  Approve May 2021 invoices in the amount of $144,241.05

C.  Approve the following Purchase Orders for FY 2021/22:

PO Name Amount
1025 Priority Health for FY 2021/22 insurance premiums $113,400.00
1026 Lakeland Library Cooperative services FY 2021/22 $26,500.00
1027 Zervas Facility Maintenance for custodial service FY 2021/22 $55,000.00
1028 Vredeveld Haefner LLC for June 30, 2021, auditing services $7,100.00
1029 MCLS for Overdrive FY 2021/22 for e-books $25,000.00
1030 Overdrive Advantage e-books FY 2021/22 $36,000.00
1031 BHS Insurance for Property & Liability Insurance FY 2021/22 $13,800.00
1032 GHAPS Technology Services FY 2021/22 $50,000.00
1033 Spring Lake District Library for reimbursement of Ferrysburg penal fines $11,300.00
1034 Howard Miller Library for tax reimbursement for Zeeland School District $41,500.00
1035 Dykstra for Landscaping and snow removal $16,100.00
1036 Michigan Gas Utilities $10,000.00
1037 City of Grand Haven Board of Light & Power $65,000.00
1038 Lynda.com Electronic Database FY2021/22 $6,300.00
1039 Hoopla Electronic Database FY2021/22 $13,500.00
1040 Office Machines Company (copying charges) $5,000.00
1041 Dominion Systems Payroll Services FY 2021/22 $6,500.00
1042 Foster Swift Collins & Smith PC Legal Services FY2021/22 $5,500.00
1043 Kanopy, LLC Electronic Database FY2021/22 $6,000.00
1044 Delta Dental for FY2021/22 insurance premiums $13,000.00
1045 T-Mobile Hotspots – Year 3 of LSTA grant $6,000.00
1046 Van Dyken Mechanical for HVAC Services $8,000.00
1047 Vos Glass, LLC for Window Water Diverters and Gasket Repairs $55,000.00

 

4. PUBLIC COMMENT

5. TRUSTEE COMMENT

6. UNFINISHED BUSINESS

7. NEW BUSINESS

A. Election of Officers

1. President
2. Vice President
3. Secretary
4. Treasurer

B. Consideration of a motion to adopt the 2021/2022 Board of Trustees’ meeting Schedule

C. Consideration of a motion to rescind previous Plan from December 1, 2020, and approve a new Library Covid-19 Preparedness and Response Plan

D. Consideration of a motion to support an application to the Library of Michigan for an American Rescue Plan Act grant

E. Consideration of a motion to support an application to the Michigan Humanities Council for an American Rescue Plan Act H.O.P.E. grant

F. Consideration of a motion to revise the library 2021 Closed Dates

G. Clock Tower discussion

8. TREASURER’S REPORT

A. General Fund Financial Report as of May 31, 2021

B. Maintenance Fund Financial Report as of May 31, 2021

C. Debt Service Funds Financial Report as of May 31, 2021

D. Bank Account Report as of May 31, 2021

9. COMMITTEE REPORTS

A. Building and Grounds

1. Draft minutes from the June 8, 2021 committee meeting

B. Executive Committee

1. Draft Minutes from the June 29, 2021 committee meeting

C. Finance

D. Personnel

1. Library Director Evaluation

E. Policy — We currently have about six policies in need of revision. Many others
will need revision but we have not had time to prepare them. Shall we schedule
a meeting soon?

10. DIRECTOR’S REPORT

11. PRESIDENT’S REPORT

A. Board Member’s Committee Assignments

12. PUBLIC COMMENT

13. TRUSTEE COMMENT

14. NEXT REGULAR MEETINGS (pending approval of FY2021/2022 Board of Trustees’ meeting schedule)

A. Tuesday, August 3, 2021, 5:00 p.m., LDL Program Room A
B. Tuesday, September 7, 2021, 5:00 p.m., LDL Program Room A

15. ADJOURNMENT