Reservation and Scheduling of Program Room:

A. The following types of groups may submit a request form to reserve a Program Room:

1. Non-profit Organizations whose primary purpose is to support the cultural, educational and informational needs and interests of the community.
2. Government Organizations
3. Current Government Office Holders
4. Events that are free and open to the public and whose primary purpose is to support the cultural, educational and informational needs and interests of the community.

B. Loutit District Library will not approve applications by:

1. Commercial enterprises promoting or offering goods or services, for free or for a fee, or soliciting business
2. Individuals, families, or groups for private parties
3. For-profit groups or associations (including homeowner’s associations) regular, periodic (weekly, semi-monthly, monthly) or yearly meetings

C. Groups approved to use these rooms shall comply with the Occupancy Limits for these rooms:

Program Room A – 113
Program Room B – 49
Program Rooms A and B as one room – 162

D. These rooms are usually available for use only for meetings that start no earlier than 10am (including any set-up period) and end (including any clean-up period) 15 minutes before the Library closes.

Application Procedures and Requirements:

1. The applicant will submit a completed Program Room Reservation Form available on the library’s website at least seven (7) calendar days prior to the requested room use date.
2. The applicant may submit a Program Room Reservation Form up to two (2) months prior to the request room use date.
3. Reservations may not exceed two (2) hours, including set up and clean up.
4. Reservations may only be scheduled during library open hours, Monday through Friday. All events must end 15 minutes prior to the library closing.
5. Only one (1) reservation is allowed per week.
6. All applications must be approved by designated Library staff. An application is not approved until staff have reached out to notify you of your approval. You will be notified within three (3) business days. 
7. Events must be canceled or revised at least 24 hours prior to the event.
8.  An applicant must be 18 years of age or older.
9. The library may consider a pattern of cancellation of previously approved room use requests by the applicant when it receives subsequent applications from the applicant or applicant’s group.
10. The library may consider previous violations of Program Room Use Rules by the applicant’s group when it receives subsequent applications from the applicant or applicant’s group.
11. Loutit District Library programming will take priority over other reservations and programs.
12. Loutit District Library reserves the right to change, cancel, or restrict reservations at any time.
13. Loutit District Library will only advertise Library sponsored events and programs.

The full Program Room Policy can be found here.